Usually, the donor requires a specific number of pages for the whole proposal or specifies certain words or letters. Needs assessment is written in a narrative way and often does not exceed half an A4 page to a page and not more. Focusing on the following points which we take from the problem tree and link with assessment results that were conducted in the targeted areas by the organization itself or other organizations for the same or nearby areas to the targeted area:

1- Describe the problem, its size, and geographical scope.
We should be concerned only about the problem in the targeted area, so we mention the problem, the district, the governorate in which the problem exists and the number of people affected by the problem.

2- Who are the groups responsible of the problem?
It means the groups affecting the problem and have a significant impact on the existence of the problem or not. If these groups were not targeted by the project activities, the project will not achieve its objectives. These groups can be service providers like educational staff, health staff, local authorities, community leaders, local organizations, relevant institutions or entities, parents and community.

3- What are the main direct reasons behind the problem?

4- What are the effects of the problem?
Effects describe the status of the groups responsible of the problem.

5- What are the damages suffered by the beneficiaries?
Women, men, girls, boys, disabled, people with special needs, IDPs, refugees, marginalized...etc.

6- What are the effects of the problem on the community as a whole? When writing this, the following should be taken into account:
⦁ Writing the name of the reference or the assessment from which the information of the needs and problems were obtained, with the date of issuing and the institution that carried out this assessment or study.
⦁ The needs and problems of every affected group should be written. For example, we mention the needs of boys separately from girls’, and women’s needs separately from men’s. In case other details are mentioned about people with disabilities, the marginalized, IDPs, or refugees, these details should be written in separate sentences as it will not be enough to mention them in total.
⦁ Problems must be solvable. i.e. the problem or the need should not be bigger than our ability to respond to by the activities and the budget planned. In other words, we expand or limit problems or needs of a geographical area and the number of beneficiaries to be in line with the expected funding ceiling in case the proposal wins.
⦁ It is important not to elaborate on the indirect causes of the problem, instead, we should concentrate on the direct causes that will be addressed and provided solutions for when implementing project activities. This means to review needs assessment paragraph after finishing writing the activities to make sure there is a logical relationship between the direct causes mentioned in this paragraph and the activities and interventions we put in the action plan and the logical frame.
⦁ Direct causes, as well as results and impact of the problem, should be listed to make the picture fully clear and make the donor ready to anticipate the activities and interventions that will contribute to solve this problem in the targeted area.

Project justifications :

Many donors ask for the justifications for this proposal. These justifications can be formulated by answering the appropriate questions of your proposal and the relationship of your organization with the targeted areas.
⦁ Is this project an extension of a previous project so the intervention must continue?
⦁ Are there previous interventions and this project must be implemented to complete necessary parts?
⦁ Is there an emergency that must be responded to by this project?
⦁ Is there a need to inform the donor why this project was designed in this way with these kinds of activities?

⦁ What are the targeted areas?
They are the areas in which the project will be implemented. If the donor is international, we need to mention the country, governorate, and district. Some donors may ask more detailed description of the areas. For example, in water projects, the organization cannot implement a project that covers all the villages in the district. So it is preferable to identify the targeted sub-districts and villages in which water projects will be implemented.
⦁ Clarify the situation, security, and safety in the targeted areas.
⦁ The organization’s ability to implement in these areas.
⦁ Mention if the organization is currently implementing interventions or projects in these areas.
⦁ Mention if the organization considers this project as a continuation or add another value to a previous project.