The targeted
groups and final beneficiaries :
It is important to clarify that identifying the direct
beneficiaries of the project will only be possible after preparing the logframe
and completing all activities, indicators and target number for every indicator
and activity. There is a fundamental difference between final beneficiaries of
the project and the targeted groups who have a real and direct effect on the
beneficiaries.
Targeted
groups :
Targeted groups are the groups responsible for the problem.
These groups are being targeted due to their direct effect on the
beneficiaries.
For example, teachers, fathers and mothers have a direct impact on students or children; similarly, workers in health facilities have a direct impact on patients.
Beneficiaries :
Beneficiaries are the affected people by the problem and for
them, the project is planned.
Characteristics

Targeted groups

Beneficiaries

Impact

Cause of the problem

Affected by the problem

Number

Specific groups, limited in number can be easily calculated to know
the targeted number

Large in number and equations are needed to know the final
beneficiaries

Question

What? Who?

Why? For whom?

Level

Project outputs

Project outcome

Measurement

Monitoring

Evaluation

Comparison between
the targeted groups and the beneficiaries
How to
calculate the targeted groups
While writing the project proposal, the targeted groups are
calculated in a very easy way. For example in case we want to calculate the
number of health personnel we want to train, first we agree on the number of
trainings that will be carried out and the number of people in each activity,
the total will be the number of trainees.
Example:
We know that training in Integrated Management of Childhood Illness
(IMCI) means to train 24 trainees according the standards of the ministry of
health and is followed by all the working organizations like WHO and UNICEF. So if
we want to conduct one training only in the project, we will target 24 persons
only. Then we expect that the 24 persons will be 12 male health workers of
doctors and nurses, 12 female health workers of doctors, nurses and midwives.
Therefore in the logframe we put the indicator as follows:
How to
calculate the beneficiaries
All donors agreed that beneficiaries’ identification should
be based on age and sex in the project proposals and reports issued. In
order to calculate the number of beneficiaries in projects that provide
services for all people in large numbers, we have to use an equation to
calculate the beneficiaries as follows:
Indicator

Target

# of health workers to be trained in Integrated Management of Childhood
Illness ( IMCI )

Men

Women

Boys

Girls

Total

12

12



24

According to sex

According to age

Males

49%

Men ( over 18 )

40%

Boys ( younger than 18)

60%

females

51%

Women ( over 18 )

40%

Girls ( younger than 18)

60%

The percentage differs from one country to another according
to the general population census and the distribution of population pyramid.
Because the donors require clear identification of the
expected number of beneficiaries or the targeted groups in every project
proposal, we need to learn the ways to calculate these numbers and
distribute them in every related activity or indicator, as well as in problem
assessment, outcome and outputs.
Example:
We will support 10 health facilities that provide primary
health care, as well as mother and child care services for 12 months. In order to
calculate the expected number of beneficiaries, we do the following:
·
Assume that every health
facility will provide health services for 20 people per day.
·
Assume that the health
facility will work for 22 days a month.
So we have:
·
The number of beneficiaries
(males / females) in a month:
20 people × 22 days= 440 people per month
·
The number of beneficiaries
(males / females) in all targeted health facilities per month:
440 people × 10 facilities= 4400 people in
a month in all facilities
·
The total of beneficiaries
(males / females) in all health facilities in 12 months:
4400 people × 12 months= 52800 people in 12
months in all facilities.
So the total expected number of beneficiaries (Males /
females) is 52800 people.
In order for us to put
this number in the logframe, we need to distribute the number according to sex
and age into men, women, boys and girls. In this case, we will have to use an
equation to distribute the beneficiaries in the example above as the following:
Number of men= total x male percentage x (over 18 years percentage)52800 × 0.49
× 0.40=
10349
Number of women=
total ×
female percentage × over 18 years percentage
52800 × 0.51
× 0.40=
10771
Number of boys= total
×
male percentage × under 18 years percentage
52800 × 0.49
×
0.60= 15523
Number of girls=total
×
female percentage × under 18 years percentage
52800 × 0.51 × 0.60= 16157
So, we put the indicator in the logframe as follows:
Indicator

Target

Men

Women

Boys

Girls

total

# of beneficiaries in all targeted health facilities

10349

10771

15523

16157

52800

In case you are planning to implement an activity that
targets pregnant women like providing pregnant care services via targeted
health facilities, you will need to know the number of pregnant women who will
be provided with services in the targeted areas and they are part of the total
number mentioned in the above example (52800)
To know the expected number of pregnant women who will
benefit from the service, we do the following:
·
Assume that the annual
growth rate of the population in the country = 3% every year (every 12 months)
·
This means in 12 months in
which services will be provided, the percentage of pregnant women= 3% of the
beneficiaries’ total number.
So the equation we use to calculate pregnant
women, who will get pregnant care services, is:
Number of pregnant
women= total × 0.03
52800 × 0.03=
1584
So we put the indicator in the logframe as follows:
Indicator

Target

# of women who got pregnant care
services

Men

Women

Boys

Girls

total

0

1584

0

0

1584

In case the project is educational and we want to implement
activities for children in school, aged (618 years), we expect that usually this
age group represents at least 20% of the total targeted population. If the
targeted district population is 100.000 people, it means that:
Children in school
age = total ×
0.20
100000 × 0.20=
20000
By using the percentage of males and females in the table ( )
concerning beneficiaries’ distribution equation, we can get the number of boys
and girls.
So, we but the indicator in the logframe as follows:
Indicator

Target

# of targeted children in school age
(618 years)

Men

Women

Boys

Girls

total

0

0

9800

10200

20000

Thus, we do an estimate calculation of the beneficiaries in
all the indicators we put in the project by knowing the estimate percentage of
the beneficiaries according to age group and population census of the country, in which the project will be implemented.
To know the total expected number of the beneficiaries
(males & females) in the project, we use the beneficiaries calculation form
in table ( ) and move all the
indicators of the project to this form. We consider any total number for an
indicator a single count in case it showed up once. While if the same number of
beneficiaries is repeated in some indicators, we take into consideration that it
is a double count. In order to calculate the total number of beneficiaries, we adopt
the unrepeated numbers.
In case the total number of one of the indicators is the highest and at the same time, is the same number of people in the other indicators, we generally consider it the total number of beneficiaries, then we divide the beneficiaries only according to this number. Please see the form to calculate beneficiaries in the next table to know how to identify the number of beneficiaries clearly with all related notes.
Single and
double count indicator
One of the important things that takes considerable time and
discussion between the applicant organization and the donor while reviewing the
project by the donor and before signing the contract, is to make sure the
beneficiaries number is correct and not doubled.
In view of the difficulty of this matter, we put a form of
calculating beneficiaries to help clarify the single and double count
indicators. The single count indicators are the indicators of which the total
numbers equal the total number of beneficiaries of the project.
Example:
We have 1000 students (male & female) for whom classes
will be built and will be provided with school bags, books and meals.
So we will have 4 indicators in the project:
·
# of students (males &
females) that benefited from the classes that have been built
·
# of students (males &
females) that benefited from the school bags that were provided
·
# of students (males &
females) that benefited from the books that were distributed
·
# of students (males &
females) that benefited from the meals that were provided
So every indicator refers to the same number of students (males
& females) which is 1000 students.
Therefore, we will appoint one of the above indicators as a
single count indicator, while the other three will be double count indicators
because the beneficiaries are the same students.
So the donor knows that we correctly know the number of
beneficiaries, as we clarify that we didn’t double the numbers and said that
4000 students will benefit from the project, confirming the number is only 1000
which is the correct one.
Remember:
The total number of beneficiaries in single count
indicators must equal the total number of beneficiaries according to the
targeted locations and sex.
Indicator

location

Men

Women

Boys

Girls

Total

Notes

# of wellsdrilled, constructed or rehabilitated

Tuban – Lahj

0

0

0

0

7


Yareem – Ibb

0

0

0

0

7


Total indicator


0

0

0

0

7

Double

# of people that benefited from rehabilitated water resources

Tuban – Lahj

627

653

941

979

3200


Yareem – Ibb

627

653

941

979

3200


Total indicator


1254

1306

1882

1958

6400

Single

# of HHs that were provided with ceramic filters for water purification

Tuban – Lahj

0

0

0

0

457


Yareem – Ibb

0

0

0

0

457


Total indicator


0

0

0

0

914

Double

# of HHs that their awareness were raised on the rehabilitation,
construction and coverage of latrines

Tuban – Lahj

0

0

0

0

457


Yareem – Ibb

0

0

0

0

457


Total indicator


0

0

0

0

914

Double

# of latrines that were
rehabilitated, constructed and covered

Tuban – Lahj

0

0

0

0

457


Yareem – Ibb

0

0

0

0

457


Total indicator


0

0

0

0

914

Double

# of awareness sessions conducted on hygiene

Tuban – Lahj

0

0

0

0

220


Yareem – Ibb

0

0

0

0

220


Total indicator


0

0

0

0

440

Double

# of HHs that benefited from hygiene kits

Tuban – Lahj

0

0

0

0

457


Yareem – Ibb

0

0

0

0

457


Total indicator


0

0

0

0

914

Double

# of volunteers trained to promote for hygiene

Tuban – Lahj

11

11

0

0

22


Yareem – Ibb

11

11

0

0

22


Total indicator


22

22

0

0

44

Double

Total beneficiaries ( single count) according to the targeted
district

Tuban – Lahj

627

653

941

979

3200

Yareem – Ibb

627

653

941

979

3200

Total

1254

1306

1882

1958

6400

Total beneficiaries ( double count) according to type

Host community

251

262

377

392

1282

IDPs

1003

1044

1505

1566

5118

Total

1254

1306

1882

1958

6400

Beneficiaries’
calculation form